Completing the above form begins the process. All rental requests are subject to approval by the lodge and a written, signed agreement. Please review and understand the banquet policies outlined below.
RENTAL FEES:
Hall Rental Fee (4:00 p.m. – 11:00 p.m.):
$600 – 1-200 guests
Hall Rental Fee (11:00 a.m. – 4:00 p.m.):
$350 – 1-200 guests
$150 – Cleaning Fee
Morning rentals are available in some instances. Please inquire with a booking representative with any questions.
BEVERAGE SERVICE OPTIONS (CAN BE EXTENDED):
4-Hour Host Bar:
$150 bartender fee
Host pays bar tab for entire event
Host pays bar tab for entire event
4-Hour Cash Bar:
$150 bartender fee
Guests pay for their own drinks during the event
Guests pay for their own drinks during the event
CELEBRATIONS OF LIFE:
Monday through Friday, between the hours of 11:00a and 4:00p, The Lodge will waive the hall rental fee for any member in good standing in observance of the passing of a Lodge #9 Elk or a member of their immediate family, to be defined as their:
- Spouse
- Parent
- Spouse’s parent
- Child
- Sibling
All other banquet fees apply. Regular pricing applies during all other days and times. Regular pricing also applies for Celebrations of Life in honor of those other than #9 Elks or their immediate family, as well.
DEPOSIT:
- All events must be approved on the house floor during a regular lodge meeting.
- Only an Elk in good standing will be permitted to rent the hall.
- A $200 deposit is required to confirm and hold the date of the event. The date will only be held upon receipt of said deposit.t
- The remainder of the hall rental fee is due in full 30 days prior to event date.
CANCELLATION POLICY:
- The $200 deposit is refundable until 30 days prior to the event.
- Failure to pay the hall rental fee in full 30 days prior to the date of the event may result in loss of deposit and cancellation of event.
- Final payment for bartender and cleaning fees will be due at the conclusion of the event.
CATERING AND OTHER OUTSIDE VENDORS:
- The lodge does not have a kitchen and does not provide catering services. Renter may hire the caterer of their choice provided they comply with lodge insurance requirements.
- No outside alcoholic beverages may be consumed on Lodge premises unless proper corkage fees and protocol are followed. Please contact your booking representative for more information if necessary.
- The lodge will not provide any plates, cutlery, napkins, or paper towels to caterers. Caterers need to provide these items along with the food.
- All outside vendors are required to provide a Certificate of Liability Insurance which lists St. Louis Elks Lodge #9 as an additional insured.
- Final guest count must be determined 10 days prior to event.
- Bands and other forms of entertainment must be approved by a rental representative.
DECORATIONS:
- Decorations are permitted so long as no damage is done to the lodge property. No nails, hooks, or tape is to be used on the walls, windows, or ceiling.
- No glitter, confetti, rice, birdseed, etc. is permitted to be used on premises.
- Renter must remove all decorations at the conclusion of the event unless prior arrangements have been made.
GUESTS:
- In accordance with Grand Lodge guidelines, the renter is responsible for their guests’ conduct on Lodge premises.
- The renter/sponsoring Elk must be present for the entire event and remain until all non-member guests have left the property.
- Any conduct unbecoming an Elk will not be tolerated and will be considered a violation of House and/or Grand Lodge rules.
RESPONSIBILITY FOR LOSS OR DAMAGE:
- St. Louis Elks Lodge #9 holds the renter/sponsoring Elk completely responsible for any damages to persons and property.
- The Lodge is not responsible for any items that are lost or damaged while on the premises.
- The renter agrees not to carry on or engage in any illegal activities.
- The Lodge reserves the right to change fees and prices at any time without prior notice unless guaranteed in writing.